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<ul class="navigation"><li class="prev"><a accesskey="p" class="prev" href="WS3B0FEED9-A06D-4ddd-A1BA-E3B15B3AD096a.html" title="Create a list of topics for an index"><img src="images/blank.gif" alt="Previous" width="17" height="17" /></a></li><li class="next"><a accesskey="n" class="next" href="WSA29B94AE-B349-4a0b-A656-44CB36F7D0E1a.html" title="Page range options in indexes"><img src="images/blank.gif" alt="Next" width="17" height="17" /></a></li></ul><div class="hierarchy"><a href="WSa285fff53dea4f8617383751001ea8cb3f-6ccba.html">Long document features</a> /
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                <h1>
                    Add index entries
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                <br clear="both" /><div id="minitoc"><div class="t"><div class="b"><div class="l"><div class="r"><div class="bl"><div class="br"><div class="tl"><div class="tr"><div><h3>Contents [<a href="#" onclick="return toggleMiniToc('minitoc-links', this);" class="hideLink">Hide</a>]</h3><ul id="minitoc-links"><li><p><a href="#WS88D8B674-E2C1-4c1f-A7DE-98D327CFE82Ea"><h4 class="topictitle4">Add an index entry</h4>
</a></p></li><li><p><a href="#WS71E08948-A001-470f-9780-A0746BA36506a"><h4 class="topictitle4">Index a word, phrase, or list quickly</h4>
</a></p></li><li><p><a href="#WS4F6495AE-ADCF-41d9-834B-B30CB517C52Ea"><h4 class="topictitle4">Create a new entry from an existing one</h4>
</a></p></li><li><p><a href="#WS302E6BA7-B70E-4be3-9414-57B49BFD4C3Aa"><h4 class="topictitle4">Index every occurrence of a word automatically</h4>
</a></p></li><li><p><a href="#WS0ECBB771-B634-4604-805A-26FB675F35C9a"><h4 class="topictitle4">Edit an index entry</h4>
</a></p></li></ul></div></div><br clear="both" /></div></div></div></div></div></div></div></div><br clear="both" /><div><div class="section"><p>You create index entries using
the Index panel in Reference mode. An index entry consists of two
parts: a topic and a reference. Topics can be defined ahead of time using
a topic list. References can be page numbers or cross-references
to other topics.</p>
<div class="fignone"><img alt="" id="ct_05" src="images/ct_05.png" /><div class="figdesc">Index panel in Reference mode </div><br /><dl><dt class="dlterm">A.</dt>
<dd>Entry</dd><p class="dlseparator"></p><dt class="dlterm">B.</dt>
<dd>Subentry</dd><p class="dlseparator"></p><dt class="dlterm">C.</dt>
<dd>Page reference</dd><p class="dlseparator"></p><dt class="dlterm">D.</dt>
<dd>Cross-reference</dd><p class="dlseparator"></p></dl>
</div></div>
<div class="section"><p>An index marker
is inserted at the beginning of the word in which text is selected
or at the insertion point. You can view index markers by choosing
Type&#160;&gt; Show Hidden Characters.</p>
</div>
</div>
<div id="WS88D8B674-E2C1-4c1f-A7DE-98D327CFE82Ea" class="nochunk"><a name="WS88D8B674-E2C1-4c1f-A7DE-98D327CFE82Ea"></a><h3 class="topictitle3">Add an index entry</h3><div><ol><li class="stepexpand"><span>Using the Type tool&#160;<img src="images/P_TypeHoriz_Lg_N.png" />, place
the insertion point where you want the index marker to appear, or
select text in the document to use as the basis for an index reference.</span> <p>When selected text contains inline graphics or special
characters, some characters (such as index markers and inline graphics)
are stripped out in the Topic Level box. Other characters, such
as em dashes and copyright symbols, are converted to metacharacters
(for example, ^_ or ^2).</p>
</li>
<li class="stepexpand"><span>Choose Window&#160;&gt; Type &amp; Tables&#160;&gt;
Index to display the Index panel.</span></li>
<li class="stepexpand"><span>Select Reference.</span> <div class="tip"><img src="images/tip_help.png" />If entries added to the Topic list do not
appear in the Reference, choose Show Unused Topics from the Index
panel menu. You can then use those topics when adding entries.</div></li>
<li class="stepexpand"><span>To view index entries from any open documents in a book
file, select Book.</span></li>
<li class="stepexpand"><span>Choose New Page Reference in the Index panel menu. (If
this command does not appear, make sure Reference is selected and
that there is an insertion point or text selection in the document.)</span></li>
<li class="stepexpand"><span>To add text to the Topic Levels box, do any of the following:</span><ul><li><p>To create a simple index entry (such as <i>cats</i>),
type the entry in the first Topic Levels box. (If text was selected,
that text appears in the Topic Levels box.)</p>
</li>
<li><p>To create entries and subentries, type the parent
name (for this example, <i>animals</i>) in the first Topic Levels
box, and type subentries (<i>cats</i> and <i>Calicos</i>) in subsequent
boxes. If necessary, click the up and down arrows to change places with
the item above or below the selected item.</p>
<div class="fignone"><img alt="" id="ct_06" src="images/ct_06.png" /><div class="figdesc">Index entry in the Topic Levels box (left) and resulting appearance
in the Index (right)</div><br /></div></li>
<li><p>Double-click any topic in the list box at the bottom
of the dialog box.</p>
</li>
</ul>
</li>
<li class="stepexpand"><span>To change the way an entry is sorted in the final index,
use the Sort By boxes. For example, to sort the topic <i>de la Vega</i> under <i>V</i> (instead
of <i>D</i>), you would type <i>Vega</i> in the Sort By box and <i>de la Vega</i> in
the Topic Level box.</span> <p>You can also select the sort order of numbers, symbols,
and languages, and you can edit sort information for Chinese characters.
(See <a href="WS46E46A02-FE23-43fe-8BD1-E029B9CCC1E7a.html">Change the sort order of indexes</a>.)</p>
</li>
<li class="stepexpand"><span>Specify the type of index entry:</span><ul><li><p>To create index entries that have a page
number or range (such as <i>cats 82–87</i>), choose an option that
describes the span of the entry in the Type pop‑up menu. (See <a href="WSA29B94AE-B349-4a0b-A656-44CB36F7D0E1a.html">Page range options in indexes</a>.)</p>
</li>
<li><p>To create an index entry without a page number,
choose Suppress Page Range in the Type menu. Although no page number
will appear in the generated index, the page number appears in parentheses
in the Index panel.</p>
</li>
<li><p>To create an index entry which refers to another
entry, select one of the cross-reference options (such as <i>See</i> or <i>See also</i>)
from the Type pop‑up menu, and input the entry name in the Referenced
text box, or drag the existing entry from the list at the bottom
to the Referenced box. You can also customize the See and See also
terms displayed in the cross-reference entries by selecting Custom
Cross Reference from the Type pop‑up menu. (See <a href="WSA556ED6A-9A1A-4ed3-8CC0-5F7D69C760DCa.html">Add “See” or “See also” cross-references to an index</a>.)</p>
</li>
</ul>
</li>
<li class="stepexpand"><span>To add emphasis to a particular index entry, select Number
Style Override, and then specify a character style.</span></li>
<li class="stepexpand"><span>To add an entry to the index, do any of the following:</span><ul><li><p>Click Add to add current entry and leave
the dialog box open for additional entries.</p>
</li>
<li><p>Click Add All to locate all instances of the selected
text in the document window and create an index marker for each
one. Add All is available only if text in the document is selected.</p>
</li>
<li><p>Click&#160;OK to add the index entry and close
the dialog box.</p>
<div class="note"><span class="notetitle">Note:  </span>If you click Cancel after
clicking Add, the entries you just added are not removed. Choose
Edit&#160;&gt; Undo New Page Reference to remove these entries.</div>
</li>
</ul>
</li>
<li class="stepexpand"><span>To close the dialog box, click&#160;OK or Done.</span></li>
</ol>
</div></div>
<div id="WS71E08948-A001-470f-9780-A0746BA36506a" class="nochunk"><a name="WS71E08948-A001-470f-9780-A0746BA36506a"></a><h3 class="topictitle3">Index a word, phrase, or list quickly</h3><div><div class="section"><p>Using an indexing shortcut, you can quickly
index individual words, a phrase, or a list of words or phrases.
Adobe InDesign recognizes two indexing shortcuts: one for standard
index entries; the other for proper names. The proper name shortcut
creates index entries by reversing the order of a name so it is
alphabetized by the last name. In this way, you can list a name
with the first name first, but have it appear in the index sorted
by last name. For example, the name <i>James Paul Carter</i> would
appear in the index as <i>Carter, James Paul</i>.</p>
<p>To prepare
a list for indexing, separate each item you want to be indexed with
any of the following: a return, a soft return (Shift + Return key),
a tab, a right-indent tab (Shift + Tab), a semicolon, or a comma.
The indexing shortcut adds a marker in front of each entry and places
all the items into the index.</p>
</div>
<ol><li><span>In the document window, select the word or words
you want to index.</span></li>
<li><span>Do one of the following:</span><ul><li><p>For standard words or phrases, press Shift+Alt+Ctrl+[
(Windows) or Shift+Option+Command+[ (Mac&#160;OS). </p>
</li>
<li><p>For proper names that you want indexed by the last
name, press Shift+Alt+Ctrl+] (Windows) or Shift+Option+Command+]
(Mac&#160;OS).</p>
<p>An index marker using the default settings
is added at the beginning of the selection or to the beginning of
each item selected.</p>
<div class="tip"><img src="images/tip_help.png" />To index compound last
names or names with a title, include one or more nonbreaking spaces
between the words. For example, if you want to index “James Paul
Carter Jr.” by “Carter” instead of “Jr.”, place a nonbreaking space
between “Carter” and “Jr.” (To insert a nonbreaking space, choose
Type&#160;&gt; Insert White Space&#160;&gt; Nonbreaking
Space.)</div></li>
</ul>
</li>
</ol>
</div></div>
<div id="WS4F6495AE-ADCF-41d9-834B-B30CB517C52Ea" class="nochunk"><a name="WS4F6495AE-ADCF-41d9-834B-B30CB517C52Ea"></a><h3 class="topictitle3">Create a new entry from an existing one</h3><div><div class="section"><p>Often, a subject you’re indexing appears in
multiple places in a document or book. When this happens, you can
create multiple index entries based on other entries already in
your index to ensure consistency.</p>
</div>
<ol><li><span>In the document window, click an insertion point,
or select text where the index marker will appear.</span></li>
<li><span>In the Index panel, select Reference, and scroll the
preview area to the entry you want to copy.</span></li>
<li><span>Do one of the following:</span><ul><li><p>Drag an entry to the New Entry button&#160;<img src="images/P_New_Wi_N_index.png" /> to
insert an index marker at the insertion point, or at the beginning
of the selection.</p>
</li>
<li><p>Select an entry in the panel preview area, and then
hold down Alt (Windows) or Option (Mac&#160;OS) and click the
New Entry button. The New Page Reference dialog box appears, with
information about the selected entry. Make any changes, and then
click Add or OK.</p>
</li>
</ul>
</li>
</ol>
<div class="section"><p>Alternatively, you can create a topic list, and then
select topics from the list as you create index entries.</p>
</div>
</div></div>
<div id="WS302E6BA7-B70E-4be3-9414-57B49BFD4C3Aa" class="nochunk"><a name="WS302E6BA7-B70E-4be3-9414-57B49BFD4C3Aa"></a><h3 class="topictitle3">Index every occurrence of a word automatically</h3><div><div class="section"><p>Using
the Add All option is an effective way to index all occurrences
of a specified term in a document or a book. When you click Add
All, InDesign creates index markers at every occurrence of the words
selected in the document—not the text specified in the dialog box.
(You can later delete entries that point to less significant information.)</p>
<p>When
searching for occurrences of the selected text, InDesign considers
only whole words, and searches are case-sensitive. For example,
if <i>cheetah</i> is selected, <i>cheetahs</i> and <i>Cheetah</i> will
not be indexed.</p>
</div>
<ol><li><span>In the document window, select the text you want
to search for.</span></li>
<li><span>In the Index panel, select Reference.</span></li>
<li><span>To create index entries for any open documents in the
book, select Book.</span></li>
<li><span>Choose New Page Reference in the Index panel menu.</span></li>
<li><span>Choose Add All. InDesign adds index markers to all text
that matches the selected text, regardless of whether the text has
been indexed, so you may end up with multiple entries for the same
word or phrase.</span></li>
</ol>
</div></div>
<div id="WS0ECBB771-B634-4604-805A-26FB675F35C9a" class="nochunk"><a name="WS0ECBB771-B634-4604-805A-26FB675F35C9a"></a><h3 class="topictitle3">Edit an index entry</h3><div><div class="section"><p>To change a topic (such as renaming it or
applying a new sort order) and automatically update all entries
that use that topic, use the Index panel in Topic mode. To change
one entry at a time, use Reference mode. In Reference mode, you
can also add cross‑references or locate the index marker associated
with a page reference.</p>
</div>
<ol><li><span>Open
the document containing the index entries.</span></li>
<li><span>In the Index panel, do one of the following:</span><ul><li><p>Select Topic to edit a topic and automatically
update all entries using that topic.</p>
</li>
<li><p>Select Reference to edit an individual entry.</p>
</li>
</ul>
</li>
<li><span>In the preview area, select an entry or page reference.
To select a page reference, select the page icon below the entry.</span></li>
<li><span>Double-click an entry or page reference to edit.</span></li>
<li><span>Edit the entry, and then click&#160;OK.</span></li>
</ol>
</div></div>

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